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We have achieved expertise in providing Payroll Processing to our clients. We provide innovative solution that drives more values from our clients. The payroll processing outsourcing services that we provide is of high standard. We take a holistic and end to end approach that has made us one of the leading payroll services in India.
Design of salary structures to save the income tax both at the employee and employer end.Preparation of the monthly payroll.Preparations of pay slips.Maintenance of salary registers.Preparation and filing of annual returns for all statutory dues related to payroll like PF, ESI, etc.Preparation of Form 16 for the employees.Preparation and submission of Quarterly e-TDS returns.Computation of Income Tax on salary of all the employees.Reconciliation of payments/statutory deductions etc. with books of accounts on quarterly basis.BUSINESS SERVED
TAX FORM PREPARED
PAYROLL SETUP
$ SAVED EARLY
TAX PROFESSIONALS
Looking for reliable payroll processing in Gurgaon? AVC India delivers comprehensive monthly payroll outsourcing, tax-optimized CTC structuring, TDS/PF/ESI compliance management, and employee self-service portals for businesses across Delhi NCR. From IMT Manesar manufacturers to DLF Cyber City IT exporters, we ensure accurate and on-time salary disbursement every month.
Payroll is more than transferring salaries it is a critical employee-facing function that directly impacts workforce morale, statutory compliance, and financial hygiene. In Haryana’s evolving labour landscape, businesses must navigate EPF contribution ceilings, ESI wage thresholds, quarterly TDS returns, and state-specific welfare fund obligations without missing a single deadline .
At AVC India (Aggarwal Varun & Co.), we provide end-to-end payroll processing services in Gurgaon for startups, manufacturing units, IT/ITeS companies, and multi-state enterprises. Our chartered accountant-led team manages the entire payroll lifecycle from CTC structuring and monthly processing to statutory remittances and year-end tax certificates.
Unlike unguided cloud software that applies generic deduction rules, we tailor every payroll run to Haryana’s specific legal framework. This includes correctly handling the absence of Professional Tax in Haryana (a frequent error in automated setups), computing the mandatory Haryana Labour Welfare Fund at ₹75 per employee per month, and ensuring EPF/ESI contributions align with statutory wage ceilings .
Our proprietary reconciliation process ensures your payroll register, bank disbursement files, and statutory challans remain perfectly aligneeliminating year-end surprises during tax audits or employee disputes.
Outsourcing payroll reduces compliance risk, eliminates calculation errors, and frees your HR team to focus on strategic workforce priorities.
Strategic salary structuring under Section 80CCD(2) and flexible benefit plans legally reduces employee tax burden .
Our payroll practice serves diverse organizations across Gurugram and Delhi NCR.
Early-stage companies without dedicated HR teams need reliable payroll without the cost of full-time staff. We handle everything from employee onboarding documentation to monthly salary processing and statutory registrations.
Technology exporters with ESOPs, variable pay, and international remote workers require sophisticated payroll handling. We manage complex salary structures, retention bonuses, and multi-component CTC design .
Factory operations involve overtime calculations, shift allowances, contract labour payments, and higher ESI applicability. We process high-volume payrolls with attendance integration and statutory Form C register maintenance.
CA firms, law practices, and consultancies have partner remuneration, consultant payments, and unique deduction structures. We handle both employee payroll and professional fee processing under one workflow.
Companies currently using spreadsheets or unguided software often carry compliance gaps. Our transition process audits historical data, corrects Haryana rule errors, and establishes a clean ongoing process .
Keep these records ready for a smooth transition to AVC India’s payroll management.
A structured, CA-supervised framework ensuring accurate salaries, timely statutory remittances, and complete audit trail maintenance.
We open the monthly payroll period, collect attendance data, leave records, and one-time inputs (bonuses, reimbursements). Historical payroll data is validated for continuity.
We file Form 24Q quarterly with TRACES reconciliation and issue Form 16 Part A & B before the June 15 statutory deadline .
We open the monthly payroll period, collect attendance data, leave records, and one-time inputs (bonuses, reimbursements). Historical payroll data is validated for continuity.
We verify each employee's CTC components against their tax regime selection (Old/New) and optimize HRA, NPS, and flexible benefit allocations for maximum legal take-home.
The core payroll engine computes gross earnings, applies statutory deductions (EPF, ESI, HLWF, TDS), and generates net pay. Multi-tier validation flags anomalies before approval.
Our senior team reviews the payroll register against prior months, flags discrepancies, and presents the final gross-to-net summary for your authorized signatory's approval.
After approval, we generate the bank upload file for salary transfer and prepare password-protected payslips for employee distribution via secure email or self-service portal.
We compute and deposit TDS (by 7th), EPF ECR and ESI (by 15th), and HLWF contributions with accurate challans. All payment proofs are archived for your records.
We file Form 24Q quarterly with TRACES reconciliation and issue Form 16 Part A & B before the June 15 statutory deadline.
What sets our payroll practice apart from generic software and untrained service providers.
We correctly handle the absence of Professional Tax in Haryana, mandatory HLWF deductions, and EPF/ESI ceiling application errors common in pan-India software setups .
Every payroll run is reviewed by a qualified Chartered Accountant before disbursement, ensuring tax law changes and regulatory updates are applied correctly.
We provide a digital portal where employees access payslips, submit investment proofs, and raise payroll queries reducing HR workload significantly .
Businesses operating across Delhi NCR and other states receive consistent payroll with accurate state-wise variations in PT, LWF, and minimum wage rules.
Employee salary data, bank details, and PAN/Aadhaar information are protected under NDAs and encrypted storage with strict access controls .
Gurugram sits at the intersection of Haryana state labour law and NCR’s multi-jurisdictional workforce. A company headquartered in DLF Cyber City may have employees working from Delhi, Noida, or even Bengaluru and each location triggers different payroll rules.
Three factors make Gurgaon payroll unique:
No Professional Tax in Haryana. Unlike Maharashtra, Karnataka, or Telangana, Gurgaon employers must not deduct PT. Software configured for those states creates errors here.
Haryana Labour Welfare Fund applies monthly. Establishments in Gurgaon with 10+ workers must deduct and remit LWF every mont not half-yearly or annually like many other states.
NCR workforce mobility. An employee sitting in Gurgaon but working from a Delhi client site still falls under Haryana’s payroll framework for deductions and registrations.
The Haryana Labour Welfare Fund applies to factories and commercial establishments in Gurgaon employing 10 or more workers.
Current LWF rates (effective January 2026):
| Contribution | Amount | Frequency |
|---|---|---|
| Employee Share | ₹35 | Monthly |
| Employer Share | ₹70 | Monthly |
| Total per Employee | ₹105 | Monthly |
The Haryana government notified a ~35% hike in minimum wages effective April 1, 2026—directly impacting IMT Manesar factories, Udyog Vihar units, and commercial establishments across Gurugram
| Worker Category | Previous Rate | Revised Rate (April 2026) |
|---|---|---|
| Unskilled | ₹11,274.60 | ₹15,220 |
| Semi-skilled | ₹12,430.18 | ₹16,780.74 |
| Skilled | ₹13,704.31 | ₹18,500.81 |
| Highly Skilled | ₹14,389.52 | ₹19,425.85 |
If your Gurgaon office, clinic, retail outlet, or warehouse is not a factory, it falls under the Haryana Shops and Commercial Establishments Act.
Key thresholds for Gurgaon businesses:
20 or more workers: Full registration certificate required
Fewer than 20 workers: File online intimation in Form F and receive a Basic Information Performa ID
Important 2025 amendment: Registration certificates no longer require three-year renewals. They remain valid until amended, cancelled, or revoked—so paying renewal fees is no longer necessary.
Working hour limits (post-2025 amendment):
Daily: 10 hours
Weekly: 48 hours
Overtime: 2x ordinary rate
Overtime ceiling: 156 hours per quarter
Women on night shifts require case-by-case approval with conditions: minimum 4 women per batch, transport, medical tie-ups, and displayed emergency contacts.
| Obligation | Due Date | Portal |
|---|---|---|
| TDS on Salary (Challan 281) | 7th of following month | Income Tax E-Filing |
| EPF ECR Filing | 15th of following month | EPFO Unified Portal |
| ESI Contribution | 15th of following month | ESIC Portal |
| Haryana LWF | Last day of month | Haryana Labour Portal |
| Form 24Q (Quarterly TDS) | 31st after quarter end | TRACES |
| Form 16 Issuance | 15th June | TRACES |
Gurgaon’s IT and professional workforce expects salary structures that maximize take-home under both tax regimes. Key components:
Basic Salary: 40–50% of CTC (baseline for PF, gratuity, HRA)
HRA: 50% of Basic (Gurgaon qualifies as metro for HRA exemption purposes)
Employer NPS (Section 80CCD(2)): Up to 10% of Basic—tax-free under both Old and New Regimes
Flexible Benefits: Telephone, fuel, meal cards against actual invoices
Total EPF credit to employee: 15.67% of Basic + DA monthly (12% employee + 3.67% employer share).
Late PF remittance: 12% annual interest + damages up to 100% of arrears
TDS defaults: 1.5% monthly interest
ESI late payment: 12% annual interest
Shops Act violations: Penalties and potential prosecution under Haryana labour law
Unlike tax filings, labour law defaults in Gurgaon carry no condonation provision penalties accrue automatically from the due date.
No. Haryana—including Gurgaon and all of Gurugram district—does not impose Professional Tax. Any payroll software deducting PT from your Gurgaon employees is applying an incorrect rule from another state.
Establishments in Gurgaon with 10 or more workers must contribute ₹35/month per employee (employee share) + ₹70/month per employee (employer share), totaling ₹105 monthly. Remittance is due by the last day of each month.
Yes. If your Gurgaon workplace is not a factory, it falls under the Haryana Shops Act. Establishments with 20+ workers require full registration; those with fewer file Form F intimation. Registration is now valid indefinitely—no three-year renewals required.
As of April 2026: Unskilled ₹15,220, Semi-skilled ₹16,780.74, Skilled ₹18,500.81, Highly Skilled ₹19,425.85 per month. The Gurugram administration has directed immediate implementation across all industrial areas.
Yes. We correctly apply Haryana rules for Gurgaon-based employment while handling state-wise variations (PT, LWF, minimum wages) for employees formally attached to other locations.
Schedule a confidential consultation with CA Varun Aggarwal (FCA) to discuss transitioning your payroll to AVC India. Get accurate monthly processing, statutory compliance assurance, and a digital employee portal without the overhead of an in-house team.
